Administrative Assistant

Aspen MGA – Flower Mound, Texas

The Administrative Assistant is an energetic, organized and analytical individual with an ability to learn and adapt quickly. The Administrative Assistant performs essential administrative duties for executive management as well as overall office support functions. Sensitivity to confidential matter is required.


Job Duties and Responsibilities:

  • Office management and general functions
    • Order supplies and vendor management
    • Office maintenance including breakroom and supply room
    • Event coordination, setup and cleanup
    • Maintain general office cleanliness
    • Maintain Aspen contact list and distribute
    • Mail pick-up, delivery, processing and distribution
    • Print and Mail claim checks
    • Produce employee awards and birthday cards
    • Process OFAC Clearance
    • Receive, direct and assist incoming calls and visitors to appropriate areas/departments
  • Administrative support
    • Expense Report preparation and submission
    • Schedule travel as required
    • Distribute Insurance publications to management
    • Monthly DEG download and email
    • Perform project research as needed
    • Gathering and disseminating information through reporting processes
  • HR support functions
    • Phone screening new hires and interview scheduling
    • Job postings, corporate support
    • New Hire onboarding and checklists
    • Termination processing and checklists
  • Policy Service Support
    • Upload Mail Certifications to Policies
    • Creating Letter of experience for insureds
    • Return Mail and Checks
    • Process NSF’s
    • Process Policy Update Forms
    • Posting Payments and processing deposit(s)
  • Other duties as assigned

Job Requirements and skills:

  • Strong computer and internet research abilities
  • Proficient with Microsoft Outlook and Office programs
  • Proven problem solving, analytical and project management skills
  • Able to work well under pressure and manage multiple tasks
  • Ability to exercise strong judgement and discretion with sensitive and confidential matters
  • Strong written, editing, grammatical, verbal and interpersonal communication skills
  • Excellent attention to detail and strong organizational skills
  • Must be a team player, self-motivated, and willing to learn
  • 2 years’ experience preferred

About the Company

Aspen Managing General Agency is a personal lines Managing General Agency that stresses the utilization of technology in its platform. Aspen offers opportunity for advancement with a great benefit package in an exciting work environment. Aspen MGA specializes in writing nonstandard automobile insurance coverage and is a subsidiary of Allstar Financial Group. Allstar Financial Group provides commercial and personal lines insurance solutions with premium of more than $500 million. Allstar Financial Group has over 250 employees writing surety, commercial and personal lines insurance business throughout the United States.


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